Friday, 12 January 2018 06:49

Title: Proposal / Project Coordinator

Location: Canby, OR


Wilson Construction Company has an immediate opening at our Headquarters in Canby, Oregon for a Proposal / Project Coordinator.  This position will support our Proposal and Project Operations Department.  They will aid in the organization and execution of large project proposals as well as supporting project lifecycle processes and procedures.


Ideal candidates will be team oriented and have the self-motivation and organization skills to balance a fluctuating workload.  The Proposal / Project Coordinator will report directly to the Vice President of Operations.



  • Review Request for Proposals (RFPs) and develop list of proposal submission requirements;
  • Work with Lead Estimator to develop DOR (Division of Responsibility) with appropriate deadlines to meet the cycle of review;
  • Schedule Proposal Team Meetings;
  • Develop schedule for Proposal Review Meetings;
  • Establish proposal review cycle due dates for all appropriate peer reviews, Technical Writer reviews, and management reviews;
  • Ensure documents are consistent with Company standards;
  • Guide production of the final draft of the proposal;
  • Work with Marketing Manager/Technical Writer to establish proposal template to include standard introductory paragraph and supporting documentation;
  • Schedule Knowledge Transfer Meeting to include estimator/project manager, all proposal team members/subject matter experts and field leadership that will be on the project;
  • Record and track Lessons Learned for future reference.
  • Ensure proper project closeout;
  • Keep databases of Lessons Learned, Customer Satisfaction Surveys, and any other trackable information for future use;
  • Work with Bids Department to create and keep up to date a "sortable" Past Project Experience List;
  • Ensure all Key Personnel resumes are up to date; and
  • Other tasks as assigned.



  • Five years of progressively responsible office experience;
  • Previous experience in Proposal / Bid development of project management at any level is a benefit;
  • Must have a strong attention to detail achieving thoroughness and accuracy when completing a task;
  • Intermediate MS Office experience.  Experience in Word and Excel programs are expected;
  • The ability and desire to learn and master other computer programs;
  • Excellent written, oral and interpersonal communication skills;
  • The ability to multi-task, work effectively in a fast paced environment and meet deadlines as necessary;
  • Must be able to work independently and as part of a team;
  • Perform at a high level of accuracy; and
  • The ability to effectively work with employees across all disciplines of the organization.


Competitive salary and excellent benefits package including employer paid medical, dental, vision, 401(k), personal time off and holiday pay. 


Wilson Construction Co. is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.


Smoke & drug free environment.  Successful candidates will be required to pass post-offer drug tests.



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